If you are considering withdrawing from the College or a course, we encourage you to meet with Academic Advising, Student Financial Services and Health Services (if withdrawing due to medical reasons) first. Meeting with the different offices will ensure that you are making the best decision for you and your academic future.
Withdrawal from a Course
Course schedule changes may be made during the semester's add/drop period. After the add/drop period, students are liable for the cost of courses from which they withdraw. Student enrollment and housing status are confirmed after each semester's add/drop period before financial aid is disbursed. Student aid may be adjusted if their enrollment and/or housing status changes from the original status as provided on their Financial Aid Award Letter.
Withdrawal from the College
College's Withdrawal Policy
After the start of classes, fees are not refundable; tuition, room and board are refunded based on the College's policy below. To officially withdraw from the College, students must complete a Withdrawal Form, which is available in the Registrar's Office. Non-attendance does not constitute an official withdrawal.
|Withdrawal Date During Semester||% Refundable Tuition Room, and Board Charges||% of Emmanuel Aid Awarded|
|Prior to start of classes||100%||0%|
|After third week||No refund||100%|
Treatment of Title IV Aid When a Student Withdraws
The law specifies how Emmanuel College must determine the amount of Title IV program assistance that you earn if you withdraw from Emmanuel. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, TEACH Grants, Direct Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.
Though your aid is posted to your account at the start of each period, you earn the funds as you complete the period. If you withdraw during your payment period or period of enrollment (Emmanuel can define these for you and tell you which one applies to you), the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or the College or parent received on your behalf) less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by Emmanuel and/ or you.
The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.
If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, Emmanuel must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don't incur additional debt. Emmanuel may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). Emmanuel needs your permission to use the post-withdrawal grant disbursement for all other college charges. If you do not give your permission (the College asks for this when you enroll), you will be offered the funds. However, it may be in your best interest to allow Emmanuel to keep the funds to reduce your debt at the College.
There are some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you withdraw, you will not receive any Direct Loan funds that you would have received had you remained enrolled past the 30th day.
If you receive (or the College or parent receives on your behalf ) excess Title IV program funds that must be returned, Emmanuel must return a portion of the excess equal to the lesser of:
- your institutional charges multiplied by the unearned percentage of your funds, or
- the entire amount of excess funds.
Emmanuel must return this amount even if it didn't keep this amount of your Title IV program funds.
If Emmanuel is not required to return all of the excess funds, you must return the remaining amount.
If you have borrowed with a federal or state student loan, student loan exit counseling is also required. Information regarding how to complete this process will be provided to you by the Office of Student Financial Services.
For students who are receiving military tuition assistance: Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded. To comply with the new Department of Defense policy, Emmanuel College will return any unearned TA funds on a prorate basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending.