Documentation Guidelines

*Until further notice, all documentation should be scanned and sent via email as this office is working remotely at this time.

Students seeking accommodations need to provide appropriate recent documentation of a diagnosed disability or impairment from a qualified, diagnosing professional. Requests for accommodations must be relevant and applicable to the student’s current disability diagnosis. The documentation criteria are as follows:

  • A letter or report written on official letterhead, signed by an evaluator who is qualified to diagnosis the student's disability which includes:
      • The evaluator's license/certification information.
      • Date of last appointment.
      • Identify the diagnosed disability or disabilities (including DSM or ICD codes, when appropriate).
      • List of test instruments used to evaluate the disability and any history related to the disability.
      • Describe the functional limitations resulting from the disability or disabilities.
      • Recommend supportive reasonable accommodations.


Documentation must be “current.”

  • To be specific:
    • completed within the last six months for psychiatric/psychological, medical, sensory or other health diagnoses.
    • within the last three years for LD, ADHD, and ASD (autism spectrum disorder) using adult norms.

Please note: IEP's and/or 504 plans that were developed for secondary education and may not provide the necessary testing, diagnostic information, or information related to determining reasonable accommodations in higher education.  However, some IEP's and 504 plans may provide very useful information that could be used in the process of evaluating reasonable accommodations in higher education.  If submitting IEP's or 504 plans, please only submit the most recent versions.

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