Documentation Guidelines

All documentation should be scanned and sent via email.

Please find some alternative methods for scanning documents at the bottom of the page.

Documentation does not carry over from high school to college. Please refer to the Procedure for Obtaining Accommodations tab for information on the formalized process of pursuing accommodations through Disability Support Services. 

Please note: A high school 504 plan and IEP are K-12 documents, though the accommodations contained within may be applicable in the collegiate setting. If submitting an IEP or 504 plan, please also include a recent letter, report, or the Medical Verification Form* from the diagnosing provider in addition. IEP's and/or 504 plans that were developed for secondary education and may not provide the necessary testing, diagnostic information, or information related to determining reasonable accommodations in higher education.  However, some IEP's and 504 plans may provide very useful information that could be used in the process of evaluating reasonable accommodations in higher education.  If submitting IEP's or 504 plans, please only submit the most recent versions.

Students seeking accommodations need to provide appropriate recent documentation of a diagnosed disability or impairment from a qualified, diagnosing professional. Requests for accommodations must be relevant and applicable to the student’s current diagnosis. The documentation criteria are as follows:

  • A letter or report written on official letterhead, signed by an evaluator who is qualified to diagnosis the student's disability/impairment which includes:
      • The evaluator's license/certification information.
      • Date of last appointment.
      • Identify the diagnosed disability/impairment or disabilities/impairment (including DSM or ICD codes, when appropriate).
      • List of test instruments used to evaluate the disability/impairment and any history related to the disability/impairment.
      • Describe the functional limitations resulting from the disability/impairment or disabilities/impairments.
      • Recommend supportive reasonable accommodations.


Documentation must be “current.”

  • To be specific:
    • completed within the last six months for psychiatric/psychological, medical, sensory or other health diagnoses.
    • within the last three years for LD, ADHD, and ASD (autism spectrum disorder) using adult norms.

*Alternative methods to scan documents via email:

To use an iPhone as a document scanner:  

  • Go to your Notes app and open a new note (square symbol at bottom right of main Notes screen). 
  • Once in a blank, new note, press the camera icon.  You will see an option pop up that says “scan documents.”  Select that option. 
  • Follow prompts to scan individual pages.  If scanning single page, press “save” once page is scanned and then press “done” to store it in your notes.  If scanning multiple pages, continue photographing each page and then press “save” when all pages of document have been photographed.   
  • To send scanned document via email, click the square with arrow icon in upper right corner of screen.  Select “mail” as method of submission and enter recipient’s email.   


Cam Scanner is an additional free scanner app that is user-friendly as well.  It will prompt you through scanning pages using your phone’s camera.   

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