Procedures & Policies

The procedure for obtaining accommodations through DSS is a formalized process that must be initiated by the student.

  1. A student must self-disclose his/her disability to begin the process.
  2. Documentation must be submitted on official letterhead or on the Emmanuel College Medical Verification Form and signed by an evaluator who is qualified to diagnosis the student's disability. 
  3. A representative of Disability Support Services will contact the student to set up an intake meeting. Though a student may self-disclose at any point in his/her college career, intake meetings must be held prior to the last full week of classes each semester.

Are determined by:

  1. The barriers or limitations resulting from the interaction between the documented disability and the campus environment;
  2. The possible accommodations that might remove the barriers;
  3. Whether or not the student has access to the course, program, service, job, activity or facility without accommodations;
  4. Whether the possible accommodations would fundamentally alter the nature of or affect the essential elements of the course, program, service, or facility;
  5. Whether providing the accommodations would result in an undue burden for the College.

Accommodations are determined based upon individual need and professional recommendations. Examples of potential accommodations, when appropriate, are:

  • Extended time for assessments (typically “time and a half”)
  • Distraction-reduced, smaller setting for assessments
  • Use of computer or other assistive technology in class/on assessments
  • Permission to audio record lecture
  • Use of a calculator
  • Reader for assessments
  • Scribe for assessments
  • Note-taker during class lectures
  • Interpreters
  • Preferential course scheduling
  • Accessible classrooms

Emmanuel College is committed to equal opportunity in Housing and Residential Life facilities and will provide disability-related accommodations to ensure equal access for students with documented disabilities.


Emmanuel College acknowledges: 

  • Certain medical conditions may cause discomfort in a collegiate housing environment, but many medical conditions do not qualify as a disability, as defined by the Americans with Disabilities Act Amendments Act (ADAAA) and Fair Housing Act (FHA), and may not be eligible for housing accommodations
  • Housing accommodations are based upon medical evidence of need as determined by ADAAA and FHA policies and guidelines and are determined on a case-by-case basis by a team of professionals

Who is eligible for Housing Accommodations?

Full-time, undergraduate students who:

  • Wish to live in college housing,
  • Completed the necessary Residence Life paperwork by the stated deadline (Please refer to the Residence Life web page for more information/details.),
  • Are registered/in the process of registering with Disability Support Services,
  • Have documented disability needs that may necessitate a housing accommodation,
    • Examples of possible housing accommodation needs include:
      • Students who have mobility needs that cannot be met in a traditional room
      • Students who have medical needs that involve extensive apparatus or medicine regimens that may not be conducive in a traditional room

Students must reapply each new academic year/summer term for Housing Accommodations.

Please note: Students who are requesting consideration for an air conditioner based upon a medically-documented condition will need to pursue this request as a "Housing Exception" through Residence Life/Health Services.  Please contact Residence Life to obtain and complete an Air Conditioning Request form. This process does not go through DSS.  Completed forms are submitted to Residence Life. 


Disability Support Services contact person for Housing Accommodations

If you believe you meet the criteria to request housing accommodations, please contact Noelle Galli, Accommodations Coordinator in Disability Support Services (gallin@emmanuel.edu). It is recommended that you contact Noelle before the room assignment process begins. 

Steps in the Process of Requesting Housing Accommodations:

  1. Contact Noelle Galli, Accommodations Coordinator in Disability Support Services at gallin@emmanuel.edu to express your interest in requesting housing accommodations.  Please note: Students who are requesting consideration for an air conditioner based upon a medically-documented condition will need to pursue this request as a "Housing Exception" through Residence Life/Health Services.  Please contact Residence Life to obtain and complete an Air Conditioning Request form. This process does not go through DSS. Completed forms are submitted to Residence Life.
  2. Register with Disability Support Services (if you are already registered, please skip to number three).
    1. Complete a Self-Disclosure Form and return it to Noelle Galli, Accommodations Coordinator, via email, mail, fax, or delivered in person
    2. Submit appropriate documentation (i.e. psycho-educational, psychological, neurological, neuro-psychological, medical, or similar reports)
  3. Complete Housing Accommodation Request forms
    1. Student completes and submits the Request for Housing Accommodations Student Form
    2. Health Care Provider completes and submits the Health Care Provider Request for Housing Accommodation Form. This may appear redundant but is needed for the Housing Committee to review the request.
  4. Noelle will contact the student via email to arrange for an intake meeting to formally register with Disability Support Services.
  5. The Housing Committee will review all complete request packets received by the deadline* and the student will receive communication via email from a member of the Residence Life staff making an accommodation offer. The student will then have the opportunity to accept or reject the proposed offer. 

Please note the following deadlines for requests to be received prior to the Housing Selection Process:

Housing Accommodation Form Deadlines for Spring 2019

Returning Students New Students
Request for Housing Accommodations – Student Form February 22, 2019  June 24, 2019
Request for Housing Accommodations – Health Care Provider Form February 22, 2019  June 24, 2019

 

Next Steps after Documentation is Submitted:

  • A committee of Residence Life staff, Counseling Center staff, Academic Resource Center and Disability Support Services staff, and Health Services staff will review each completed request packet. 
  • Based upon the documentation submitted and the College's available housing inventory, the Committee will determine a reasonable accommodation offer and the student will receive an offer via email from a member of the Residence Life staff.
  • The student has the right to accept or reject the proposed offer. A student who declines his/her proposed housing accommodation offer will participate in the Housing Selection process to select a room.
  • If the Committee determines that the student is not approved for the accommodation(s), the student will be notified in writing so that he/she can make arrangements to participate in the Housing Selection process.
  • An accommodation request is based upon the student's individual need and may only accommodate the student with the documented need. It may not include other specified students/roommates.
  • A request should not name specific buildings, but rather describe an environment that is needed to accommodate the student's needs.  

*If the need for Housing Accommodations arises AFTER the deadline:

  • Requests received after the deadline will still be reviewed and accommodated to the best ability considering the housing inventory.  
  • There will be a two-week documentation review period for any requests submitted post-deadline. 
  • If a request received post-deadline is able to be accommodated, the student has the right to accept the offer and make the offered housing change or reject the offer and remain in the previously-selected housing assignment

Who can I contact with questions?

  • For further clarification or questions on the process, please contact Noelle Galli, Accommodations Coordinator in Disability Support Services, at gallin@emmanuel.edu or 617-732-1681
  • Students with specific dietary needs should contact Robin Fortado, General Manager of Bon Appetit at Emmanuel College, at robin.fortado@cafebonappetit.com for further information.

Information Regarding Emotional Support Animals

Temporary Disabilities
Disability Support Services recognizes that individuals with temporarily-disabling conditions, that are a result of injuries, surgeries, or short-term disabilities, may need short-term accommodations.

Temporary disabilities could include, but are not limited to:

  • Concussions,
  • Orthopedic injuries,
  • Short-term disabilities following a surgery/illness/medical treatment


Temporary Accommodations
Accommodations are determined on a case-by-case basis based upon documented need.

Documentation Requirements:
 To receive temporary accommodations:

  1. Contact Noelle Galli, Accommodations Coordinator in Disability Support Services at gallin@emmanuel.edu to express your interest in requesting Temporary Accommodations.
  2. Submit documentation from a diagnosing health care provider to Noelle via email or in person (Library G-06B).
  3. Noelle will contact the student via email to arrange for an intake meeting to formally register with Disability Support Services.
    At this meeting, the documentation will be reviewed and reasonable temporary accommodations will be determined.

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