Procedures & Policies

  • The procedure for obtaining accommodations through DSS is a formalized process that must be initiated by the student.
  • A student must self-disclose his/her disability to begin the process.
  • After the initial intake meeting, Faculty Accommodation Forms are completed and the student distributes them to his/her professors to inform the professors of the approved accommodations. Though a student may self-disclose at any point in his/her college career, intake meetings must be held prior to the last full week of classes each semester.
  • If a student has been approved for testing accommodations, he/she will complete Test Accommodation Forms with his/her professors for each assessment throughout the semester and submit them at least one week prior to the assessment. View the DSS Test Policy.

Are determined by:

  1. The barriers or limitations resulting from the interaction between the documented disability and the campus environment;
  2. The possible accommodations that might remove the barriers;
  3. Whether or not the student has access to the course, program, service, job, activity or facility without accommodations;
  4. Whether the possible accommodations would fundamentally alter the nature of or affect the essential elements of the course, program, service, or facility;
  5. Whether providing the accommodations would result in an undue burden for the College.

Accommodations are determined based upon individual need and professional recommendations. Examples of potential accommodations, when appropriate, are:

  • Extended time for assessments (typically “time and a half”)
  • Distraction-reduced, smaller setting for assessments
  • Use of computer or other assistive technology in class/on assessments
  • Permission to audio record lecture
  • Use of a calculator
  • Reader for assessments
  • Scribe for assessments
  • Note-taker during class lectures
  • Interpreters
  • Preferential course scheduling
  • Accessible classrooms

Housing Accommodations Procedures

Emmanuel College is committed to equal opportunity in Housing and Residential Life facilities and will provide disability-related accommodations to ensure equal access for students with documented disabilities.


Emmanuel College acknowledges: 

  • Certain medical conditions may cause discomfort in a collegiate housing environment, but many medical conditions do not qualify as a disability, as defined by the Americans with Disabilities Act (ADA) and Fair Housing Act (FHA), and may not be eligible for housing accommodations
  • Housing accommodations are based upon medical evidence of need as determined by ADA and FHA policies and guidelines and are determined on a case-by-case basis by a team of professionals

Who is eligible for Housing Accommodations?

Full-time, undergraduate students who:

  • Wish to live in college housing
  • Have paid the housing deposit
  • Submitted a housing lease by the stated deadline
  • Are currently registered/in the process of registering with Disability Support Services (DSS)
  • Have needs that may necessitate a housing accommodation
    • Examples of possible housing accommodation needs include:
      • Students who have mobility needs that cannot be met in a traditional room
      • Students who have medical needs that involve extensive apparatus or medicine regimens that may not be conducive in a traditional room

*Students MUST reapply each new academic year/summer term for Housing Accommodations*


Disability Support Services Contact Person for Housing Accommodations

If you believe you meet the criteria to request housing accommodations, please contact Noelle Galli, Accommodations Coordinator in Disability Support Services (gallin@emmanuel.edu) as early as possible BEFORE the room assignment process begins.

Steps in the Process of Requesting Housing Accommodations:

  1. Contact Noelle Galli, Accommodations Coordinator in Disability Support Services at gallin@emmanuel.edu to express your interest in requesting housing accommodations.
  2. Follow the standard procedure for requesting housing accommodations:
  3. Form Forms must be submitted prior to the deadlines provided below

Housing Accommodation Form Deadlines for Fall 2018

Returning Students New Students
Request for Housing Accommodations – Student Form February 9, 2018 June 25, 2018
Request for Housing Accommodations – Health Care Provider Form February 9, 2018 June 25, 2018


Housing Accommodation Form Deadlines for Fall 2019

Returning Students New Students
Request for Housing Accommodations – Student Form February 22, 2019  
Request for Housing Accommodations – Health Care Provider Form February 22, 2019  

 

If the need for Housing Accommodations arises AFTER the deadline:

  • There will be a two-week documentation review period for any requests submitted post deadline
  • We cannot guarantee that recommended adjustments and/or changes to housing assignments will be available
    • Adjustments will be made only as space permits
    • The Housing Accommodation request and documented need accommodation (if granted) will supersede any preferences or roommate selections previously requested
    • Housing reserves the right to reassign you to a space that meets the documented need
      • The change will ONLY accommodate the student with the documented need, not the selected roommates
    • We will support students with disabilities in following appropriate procedures of the Residence Life room change process and will make our best effort to secure reasonable and appropriate housing accommodations

Next Steps after Documentation is Submitted:

  • A committee of Residence Life staff, Counseling staff, Disability Support Services staff, and medical professionals will review each request
  • Based upon the documentation and the available housing, a decision will be made, and each student will be notified in writing
    • The student will then meet with a Residence Life staff member to discuss his/her options
  • The committee reserves the right to assign the student to a space that will meet the documented need which may supersede any preferences or roommate selections previously requested 
    • As with all room assignments, preferences cannot be guaranteed
  • A student who declines his/her housing accommodation must participate in the Housing Selection process to select an alternate room
  • If the committee determines that the student is not approved for the accommodation(s), the student will be notified in writing so that he/she can make arrangements to participate in the Housing Selection process

Who can I contact with questions?

  • For further clarification or questions on the process, please contact Noelle Galli, Disability Support Services Accommodations Coordinator at gallin@emmanuel.edu or 617-732-1681
  • Students with specific dietary needs should contact Robin Fortado, General Manager of Bon Appetit at Emmanuel College, at robin.fortado@cafebonappetit.com for further information.

Please note:

There is a new policy in place for "air conditioning ONLY" requests. They will be considered "Housing Exceptions" and will go through Residence Life and Health Services. They will NOT be going through DSS. If you are a student seeking an a/c as your ONLY housing accommodation, you will NOT be following the DSS housing accommodation procedure. There will be access to a new form for your Health Care Provider to complete for a/c only on the Residence Life page. This form will also be due by Friday, February 22nd. Please do not submit forms to DSS for an a/c-only request. 


Information Regarding Emotional Support Animals

Temporary Disabilities
Disability Support Services recognizes that individuals with temporarily-disabling conditions, that are a result of injuries, surgeries, or short-term disabilities, may need short-term accommodations.

Temporary disabilities could include, but are not limited to:

  • Concussions
  • Orthopedic injuries
  • Short-term disabilities following a surgery/illness/medical treatment


Temporary Accommodations
Accommodations are determined on a case-by-case basis based upon documented need.

Documentation Requirements:
 To receive temporary accommodations:

  1. Students must submit documentation from a diagnosing health care provider to Noelle Galli, Accommodations Coordinator in Disability Support Services via email at gallin@emmanuel.edu or in person (Library G-02).
  2. Students will then schedule an intake meeting with Noelle Galli. 
    At this meeting, the documentation will be reviewed, and reasonable temporary accommodations will be determined.

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