Documentation Guidelines

Students who provide appropriate documentation of a diagnosed disability or impairment are eligible to receive reasonable accommodations in the college environment. Requests for accommodations must be relevant and applicable to the student’s current disability diagnosis. The documentation criteria are as follows:

  • Be on official letterhead or on the Emmanuel College Medical Verification Form and signed by an evaluator who is qualified to diagnosis the student’s disability. The document must include the evaluator’s licensure/certification information.
  • Identify the diagnosed disability or disabilities (including DSM or ICD codes, when appropriate), a list of test instruments used to evaluate the disability, and any history related to the disability.
  • Describe the functional limitations resulting from the disability or disabilities, and recommend supportive reasonable accommodations.
  • Be “current.” To be specific:
    • completed within the last six months for psychiatric/psychological, medical, sensory or other health diagnoses.
    • within the last three years for LD, ADHD, and ASD (autism spectrum disorder) using adult norms.

Note: An IEP cannot be used as required documentation as it does not define or diagnose a person’s disability, and ceases to be valid after high school. It is solely a Pre-K - 12 document.  A different type of documentation is required to verify a student’s disability, as described above. An IEP can be provided in support of other required documentation, however.