Course Policies

Add/Drop
Students wishing to change a course must secure the necessary forms from the Registrar's Office and obtain all required signatures. This must be done prior to the end of the add/drop period. Students may not enter a class after the add period which ends after the first week of classes. The drop period extends to the end of the second week of classes. Changes in courses are processed without charge during the first week.

Please note: the Summer Session course add period ends after the first class meeting and the drop period extends to the end of the second class meeting. Students who drop a course within the drop period will receive a tuition refund. No refunds will be given after the drop period of any summer session.

Attendance
Students are expected to attend class regularly. Each faculty member will state clearly on the course syllabus the relationship between class participation and course grade. Faculty members may take attendance.

Auditing
With the approval of the instructor, students may register to audit a course by completing a course audit form (available in the Registrar's Office) by the end of the add/drop period. Audited courses are recorded on the transcript. Neither a grade nor credit is given. The total course load taken for credit and audit in a semester cannot exceed the equivalent of five full courses.

Class Cancellation
In the event that a class meeting must be canceled, staff in the Registrar's Office will post an official class cancellation notice.

Course Withdrawal
After the add/drop period, a student may withdraw from a course with a grade of W by completing the course withdrawal form available from the Registrar's Office. The dates for final withdrawl from courses is November 12 in the fall semester and April 10 in the spring semester.

Repeating Courses
Courses may be repeated to replace an F (0), to meet college requirements, or to improve a student's grade point average. The student must repeat the same course. Another course in the same department may be substituted only with the approval of the student's academic advisor and the chairperson of the department. Credit will be awarded only for one of the two courses and the higher of the two grades will be calculated in the grade point average. The original grade remains on the transcript. Should the original grade have resulted in the student being placed on academic probation, the new grade will not affect that status. It is the student's responsibility to submit a completed credit deficiency form from the Registrar's Office to complete the process.

Visiting Classes
Emmanuel College encourages students to visit classes with the instructor's permission. Registration is not necessary. Tuition is not charged and no official records are kept.

Academic Regulations

Full-time Status
Full-time undergraduate students normally carry a course load of between 12 and 20 credits per semester.

Residency Requirements
Students must complete a minimum of 64 credits at Emmanuel College to receive a Bachelor's degree. The student's final semester must be completed at Emmanuel College.

International Certificate of Eligibility
International students must carry a minimum of 12 credits per semester to maintain their Certificate of Eligibility.

Class Standing
Class standing is determined by the number of courses completed by the beginning of the first semester of the academic year.  For second-year standing; eight courses; for third-year standing: 16 courses; for fourth-year standing: 24 courses; and for graduation: 32 courses.

Satisfactory Academic Progress
In order to achieve satisfactory academic progress, a student must maintain a 2.0 (C) semester grade point average and must complete two-thirds of attempted credits during each academic year.

Unsatisfactory Student Progress
Academic Probation: If a student receives below a 2.0 in any semester, he or she will be placed on probation for the following semester. During this first probationary semester, the student must not receive any grades of INC. In addition, he or she may not participate in an intercollegiate sports program, hold an elected position in the Student Government Association, or be involved in a leadership position in student activities.

Academic Leave/Dismissal: If the student fails to achieve satisfactory academic progres at the end of this first probationary semester, the Academic Review Board will review the student's record. The Academic Review Board will then either approve an academic plan designed to help the student achieve academic success which may include an imposed Leave of Absence or dismiss the student from the College. A student under an academic plan may not receive any grades of INC and must maintain a 2.0 grade point average during every succeeding semester or he or she will be dismissed from the College.

Leave of Absence: A student may take a voluntary leave of absence for one semester after consultation with a member of the Academic Advising Office. During this time, a student ordinarily does not study at another college--such permission is granted only by the Assistant Dean of Academic Advising. Students should consult with the Financial Aid Office before taking a leave of absence.

Students may extend a voluntary leave of absence for one additional semester after consultation with representatives of the Academic Advising Office and the Financial Aid Office.

Withdrawal
Students may withdraw officially from the College at any time with the written authorization of their academic advisor, the appropriate dean, and the Financial Aid officer. Failure to register for courses for two consecutive semesters constitutes an automatic administrative withdrawal. Mere absence from classes and examinations is not a withdrawal, nor does it reduce financial obligations. A student holding a Perkins Loan (formerly National Direct Student Loans) or veteran's benefits must have a withdrawal interview with a representative from the Financial Aid Office.

See more under Withdrawal Policy for Undergraduate Students in the Admissions & Financial Aid section of this site.

Re-instatement
A student in good standing who has voluntarily withdrawn from the College and who wishes to be re-instated should apply to the Assistant Dean of Academic Advising at least one month prior to the beginning of the semester in which re-instatement is sought.

Academic Integrity Policy
All Emmanuel students are responsible for understanding and adhering to standards of academic integrity. Read the complete policy.  

Grading

 
Instructors submit final grades to the Registrar at the end of each course. Letters express the quality of the work and are correlated as grade point values as follows:

Read about the Dean's List and other honors.

Mid-term grades are submitted to the Registrar's Office for all first-year and transfer students and all students on academic probation. Students who are in danger of failing at midterm receive warning slips from their instructors. A copy is also sent to their academic advisor.

Satisfactory Academic Progress
In order to achieve satisfactory academic progress, a minimum grade point average of 2.0 (C) must be maintained and two-thirds of attempted credits must be completed during each academic year. Students who are not achieving satisfactory academic progress will be notified in writing by the Academic Review Board.

GPA
A student's grade point average or credit ratio is the ratio of quality points earned to credits carried. Grades submitted at the end of a course are considered final. Only courses with a semester grade of 2.0 (C) or above are accepted for major courses and minor courses; grades of 1.0 (D) or above are accepted for other courses. A cumulative grade point average of 2.0 (C) is required for graduation.

Incomplete (INC) Grades
In exceptional cases, students who have been unable to complete the work of a course may request to receive a grade of INC. Such requests will be granted only for extraordinary reasons (e.g., serious prolonged illness). A form for each INC must be signed by the faculty member and the student. The form is submitted to the Registrar's Office by the faculty member with the final grade roster. Incomplete grades must be replaced by final grades by February 1 for fall semester courses and October 1 for spring and summer courses. Incomplete grades not replaced by the deadline automatically become an F. In extraordinary circumstances, the Academic Vice President, in consultation with the student and faculty member, may extend the INC, but not beyond the final day of that semester.

Pass/Fail Option
The pass/fail option is possible for two elective courses that are neither in the field of the student's major concentration or minor, or among the general requirements. The pass/fail option is open to second-, third- and fourth-year students. Graduate & Professional Program students who use the experiential learning privelege may not make use of the pass/fail option. The pass/fail option must be finalized in the Registrar's Office by October 1 or February 17 in the semester in which the course is taken. Grades for students so choosing are submitted only as pass/fail (P/F). A pass grade does not receive quality points and is not counted in determining the grade point average. Pass/fails may not be changed to a letter grade after the course is completed.

Grade Changes
Changes in any assigned grade will not be made beyond one semester after the initial awarding of the grade. A student who, after consultation with the faculty member, wishes to challenge a grade on a transcript or grade report should follow procedures outlined in the Release of Student Information Policy available in the Registrar's Office.